Agentic OS · AI automation for businesses
Kutchi's AI agents handle the email and WhatsApp, the documents, the admin, the chasing, the bookkeeping and your own custom workflows, so you can grow without growing the back office. Your people approve what goes out. We install it on a Kutchi client drone in your office and run it for you.
We come in, add a client drone to your network, and upgrade from there. Agents propose, people approve. Your data, in your business's name. One workflow at a time, in the order you choose.
Your business, run as one system. Messages and documents arrive, agents read, file and draft, and your people see only what needs a decision. Drag to turn, click a node to trace its links.
Three reasons to put AI back-office automation in front of the board.
Competitors are automating their back office. Firms that don't risk falling behind on speed and cost. Kutchi helps you keep up without a big IT project.
Every extra admin hire means a salary, plus payroll taxes, plus benefits. Your AI back office handles the routine email, paperwork, data entry and chasing, so you can grow without adding those roles or their cost.
Your people can spend less time on repetitive admin and more on clients, sales and higher-value work. Routine work is handled faster and more consistently, and a person still approves what goes out.
We work with businesses worldwide through our global network. Installation and support can be on-site or remote.
Numbers that never lie.
The important parts (the calculations, rules and checks) are custom-built and hard-coded for your business, and AI drives the work around them. The AI never invents a figure: every number traces back to the source document it came from, and a person checks it before anything goes out.AI agents, coordinated by Agentic OS, each looking after one part of the work:
Messages sorted, documents pulled out, replies drafted. Your team approves before anything is sent.
Invoices, receipts, statements and letters read, classified and filed to the right record. Anything uncertain goes to a person.
Correspondence routed, and one clear request per customer or client listing what is still missing, prepared for your team to send.
Transactions categorised and records prepared for review, ready for a person to check and sign off.
Your own processes built as agent workflows on Agentic OS.
Done for you: we set it up, connect your systems, run it and report on it.
We replace an army of programmers, and deliver faster. AI agents orchestrated by Agentic OS do the work of a whole team, building and running your back office, with a human lead who reviews everything and answers to you.
We built a client-by-client filing system, an accounts desk on the practice's own office network, and a monthly chasing process where every request is a draft the practice sends itself. The same approach works for your business.
Read the case study · AI automation for accountancy practices
Nothing is ripped out. We come in, plug a Kutchi client drone into your office network, and upgrade from there. Every outcome lands somewhere a person can check before it is trusted.
We visit your office, see how work actually arrives and moves, and agree which process to upgrade first.
The Kutchi client drone is a high-end, dedicated AI machine with 128GB of memory, installed on your office network and powerful enough to run AI models locally. It runs Kutchi's Agentic OS agents on site, next to your files and systems. It reads your source folders read-only and writes everything it produces to a separate output space, where each result is traced to the files it came from.
One workflow at a time — inbox, documents, admin, chasing, books, custom workflows and your website — in the order your business needs.
Each service runs on its own or alongside the others, on the same client drone and the same back-office rule: agents propose, people approve.
Invoices, receipts, statements and correspondence are read, classified and filed to the right record. Anything uncertain goes to a person.
Your team receives structured, reviewed outputs instead of a pile of paper.
A document process, end to end
Large organisations handle thousands of physical and digital documents a day. AI manages the sort, scan, route and initiate steps, and sends each item to the right department or person.
Less administrative overhead, with better speed, traceability and accountability.
Incoming correspondence
Systems watch the whole receivables position and act on it: the right reminder at the right time, escalation when an account goes overdue, and a live view for management.
A more proactive credit-control function with less manual administration.
Monitored continuously
Management should not wait until month end to learn how the business is doing. We build reporting that collects and analyses operational data every day, and flags the changes, anomalies and emerging issues that need attention.
Daily management reporting, with the exceptions surfaced first.
Dashboards can cover
Routine customer enquiries handled on the channels customers already use, around the clock, with complex issues escalated to your staff.
A 24/7 intelligent customer-service layer without a matching increase in headcount.
The assistant can
Up-to-date market information on any sector, gathered from public sources: competitor activity, prices, customer trends, industry news and commercial opportunities. The system summarises what has changed in regular reports, with each source linked so a person can check it.
A regular briefing tailored to your market, with the sources to back it up.
Tailored to your
Research becomes far more valuable when it directly informs marketing. Our systems turn market intelligence into a strategy built around your market, customers and competitive environment, not a generic template.
Strategy that starts from your market, not a playbook.
Covering
Our most advanced service. Instead of disconnected AI tools, an integrated AI operating environment in which specialised agents work together across business functions, each with defined responsibilities, permissions and workflows.
Integrates with your existing software, databases, email, document management and communication systems.
Built on Agentic OS, our multi-agent orchestration layer: specialised agents with defined permissions, sharing one record, with a person approving what matters.
For example
Stock levels tracked from the stock and delivery data you provide. The system flags low stock and items reaching their reorder point, supports stock rotation (first in, first out) by flagging use-by and expiry dates so your team can use older stock first, and matches deliveries to purchase orders and invoices so differences can be flagged for review.
Reorders and queries are prepared for your team. A person approves what is ordered. Flags are prompts for review, not conclusions.
Covering
Payments, invoices and stock reviewed against the data you provide. The system can flag unusual payments, duplicate invoices, changed supplier bank details and amounts that don't match the order or delivery. It compares the stock that should be there (deliveries minus sales or usage) with stock counts, so gaps that may point to stock loss can be looked into, and highlights unusual patterns over time, such as repeated differences on particular items, days or shifts, in refunds or voids, or in supplier invoices and deliveries, so a person can look into the cause. Each item goes to a person to review.
The system flags; a person decides. A flag is a question, not an accusation. It helps surface items for review and does not catch every case. Nothing is paid, blocked or changed without approval.
Flags for review
In development and not yet available. Shipping is the first sector Kutchi is building specialist tools for. Unlike our back-office services, they replace specialist staff, with a person in the loop only until you are happy with the work.
Claims calculated properly from the voyage facts, built so FOB sellers and C&F buyers exposed at load and discharge ports can claim what they are owed. NOR and laytime timing handled.
A charterparty drafted straight from the fixture notes, so the terms you fixed are the terms you sign. Every agreed term carried through, nothing added from memory.
Positions, cargoes and fixtures extracted from broker email traffic, so the market in your inbox becomes a list you can trade from. Built so no fixture is missed because nobody read the thread.
A market summary on your desk each morning, with ship movements from live AIS feeds, so you know where the tonnage is before you fix. Ready before the phones start.
Chartering, also called freight trading or panel broking, plus post-fixture operations, so C&F buyers can buy FOB without hiring specialist staff. Technical work, done from full voyage and cargo detail.
Custom LC terms drafted for the buyer to issue, and presentation documents checked against them before they go to the bank. Built to catch discrepancies at your desk and help you present compliant documents.
The aim is fewer hours on admin and work done right first time, measured, not promised.
Every engagement is scoped against these lines. If a line will not move, we say so before we build.
Also from Kutchi
Hand-built websites and web apps, coded for your business by the same AI agents.
Examples of our work
Examples of websites we have built.
Tampa Tree TrimTree trimming and removal · Tampa, Florida, USA
Yash Financial ServicesMortgages, insurance and accountancy with Yash & Co · Forest Gate, London, UK
InVenture ServicesDry bulk commodities and terminal advisory · United States
FarmGate DemoAgricultural commodity trading platform: trade, logistics, documents and financeTell us how work reaches your business today and where the hours go. One paragraph is enough. We reply within one working day to arrange a call.
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